A big requisition, without the pile-up
When a client opens many roles at once, the typing multiplies. Sofia takes the volume. Recruiters keep the conversations.
Every role written up from one call
The intake call becomes a job description, requirements checklist and search notes for each role, ready for your ATS and the whole desk.
ExploreWrite-ups and submittals
Each screening call written up with skills, availability, pay expectations and next steps, then the submittal formatted the way this client likes it.
ExploreStatus the client actually reads
A weekly report for the hiring manager: submittals, interviews, offers and starts by role, with what's waiting on whom. Delivered on schedule.
ExploreThe Friday catch-up, two ways
Every screen should reach the database the day it happens.
What Sofia does at our own firm
FINdustries runs on Sofia. The record-keeping that buries a desk is the work it took off ours.
Hundreds of contacts kept current
Sofia keeps hundreds of our contact records up to date and personalizes outreach to each one, the way your desk wants every candidate and client handled.
ExploreMeetings turned into tasks and CRM notes
Our meetings become tasks and CRM notes on their own, the way every screen should reach your ATS. A client cut meeting notes from 30–45 minutes to about five.
ExploreOur CRM rebuilt in one working session
Sofia rebuilt our sales pipeline in a single session, every stage set up with the fields and labels it needs.
Explore“It does cut out a ton of time of me entering stuff into places.”
Your top biller's submittal, sent by every desk
Today the best format lives with one recruiter. Sofia learns it once and every desk uses it.
Each recruiter with their own AI
- Each recruiter prompts a chatbot their own way
- Candidate notes stay in one person's inbox
- New recruiters copy whoever sits nearest
Sofia, taught once
- Your top biller shows Sofia a winning submittal once
- It becomes a skill every desk runs
- A new recruiter's submittal matches the top biller's
Sofia organizes. Your recruiters decide.
Every decision about a person stays with a person. These controls come with every setup.
- People decisions stay human
- Sofia doesn't rank, reject or select candidates. Your recruiters make every hiring decision.
- Checks stay with your providers
- Background checks and work-eligibility verification stay with your team. Sofia tracks that each is done.
- Messages wait for approval
- Candidate and client emails can wait for a recruiter's approval, set workflow by workflow.
- Your IT lead agrees access
- Nothing connects until IT agrees. Anything on your never-touch list stays out.
- Candidate data never trains AI
- Candidates' personal data isn't used to train AI models, by us or our model providers.
Where staffing firms start
Start with the work that piles up every week. Each page shows it step by step.
- Project DeliveryA big requisition or program launch, directed by one person.Explore
- Client DeliverablesSubmittals, job descriptions and onboarding packets in each client's format.Explore
- Operations ReportingFill, time-to-fill and starts by client, ready for each quarterly review.Explore
- Revenue AssuranceBill rates and markups checked against each client's contract.Explore
- Financial ModelingMargin by client and recruiter, modeled in Excel with live formulas.Explore
- Contacts & OutreachCandidate and client records kept current, each note written to the person.Explore
- Pipeline & CRMIntake and client calls turned into notes, tasks and next steps.Explore
- Knowledge & OnboardingNew recruiters follow your process, written down from your best people.Explore
Questions firms ask
Will Sofia screen candidates for us?
Sofia writes up the screens your recruiters run and organizes what candidates said. Sofia doesn't decide who moves forward. Every decision about a candidate stays with your recruiters.
Does Sofia work with our ATS and VMS?
Sofia connects to Bullhorn, JobAdder, Vincere, Greenhouse, Lever and Jobvite, among more than 800 business systems, and we set up the ones you run. Vendor management systems vary, so tell us which ones your clients use and we'll confirm the connection.
What about candidates' personal data?
Your firm's data isn't used to train AI models, in our systems or by the model providers we use. Credentials sit in a vault scoped by firm, user and agent, and every use is audited. Nothing connects until your IT lead agrees the access.
Can Sofia email candidates and clients?
Sofia drafts the messages. Whether they go out automatically or wait for a recruiter is your choice, set workflow by workflow.
How do we start?
Score your firm first. When you want to go further, the Sofia Assessment maps your systems and values your recurring work in about a month, and you keep everything it delivers: the systems map, workflow catalogue and build order. Then you decide.
Bring your next big requisition
Score your firm, then tell us how many roles your desk is working. We'll show you what Sofia writes up and what stays with recruiters.